Tackling a data center move as an IT team takes good communication and good planning. You need to prioritize and reduce risk. You need to treat the move like a controlled disaster; you know what's coming and you get to plan ahead but you could suffer bad consequences if you aren't prepared.
Below are 5 tips to make the planning and move easier.
#1 - Build a justification plan for executives and others to understand the business case behind the move - Lower IT costs; reduction in environmental costs (less power & cooling and 100% uptime guarantee at the data center); Improved metrics; Positive shift in resources or headcount. Try to quantify the improvements.
#2 - Build an inventory of all assets - servers, storage, firewalls, racks (if needed), networking equipment, cables, other appliances, etc. Create a physical and virtual asset tag for everything that will move. Remember leave junk. Don't be afraid to reduce clutter.
#3 - Create a communication plan for all staff. Inform staff what will be happening and when. Reflect on the business justifications & highlight their responsibilities. Have several canned communications ready for different groups (one for Execs & Managers; one for Individuals) at different points in the plan.
#4 - Inform vendors of move and potential changes. Will you need a new networking carrier? Will you need new IP addresses? Will they be static?dynamic? How many? Understand hardware warranty implications. Have you properly estimated your power requirements at the new facility? Do you need insurance? Do you want to reduce data risk and minimize downtime? Contact CloudReplica for their Virtual-Move data protection service before, during, and after the move .
#5 - Create an execution plan. Will the move be in multiple trips or in a single trip? Identify critical systems; their dependant systems; What is their order in the move? Make sure you have testing checkpoints throughout the move to help identify or eliminate problem areas. Use those canned communication messages (don't do it on the fly; you'll have enough to focus on) throughout the move to keep all parties informed.